DAI
Country Finance and Operations Officer - Indonesia
Finance and Operations Officer – Job Description
Project Name:
Climate and Ocean Adaptation and Sustainable Transition (COAST)
Title:
Country Finance and Operations Officer
Reports to:
Country Finance and Operations Manager
Employee type:
LTTA – Full-time
Contract Duration:
1 Year
Location:
Jakarta, Indonesia
Monthly Salary:
IDR 15,262,000 – IDR 16,500,000 (GBP 678 – GBP 733)
The Finance and Operations Officer (FOO) will support the day-to-day financial, administrative, and operational delivery of the COAST programme in Indonesia. The role is responsible for ensuring accurate financial documentation, timely payment processing, strong compliance support, and smooth operational coordination across country-level activities.
Working closely with the Finance and Operations Manager and programme teams, the FOO will manage financial records, payment and disbursement trackers, supporting documentation, and routine administrative processes. The role also serves as a key coordination point between programme teams, consultants, vendors, and grantees to ensure that all transactions and documentation align with approved budgets, work plans, donor requirements, and Indonesian administrative regulations.
A core aspect of the position is maintaining complete, accurate, and audit-ready documentation, including financial MoVs such as receipts, invoices, payment evidence, and travel settlement records, while also supporting HR administration and logistics for meetings, travel, and field activities. The FOO is expected to proactively identify documentation gaps and compliance risks and escalate issues as needed. This is a full-time position based in Jakarta, reporting directly to the Finance and Operations Manager.
Key Responsibilities
A. Financial Administration and Documentation
Support day-to-day financial administration by maintaining accurate and up-to-date financial records, including payment trackers, budget forecasts, and disbursement schedules. Ensure that all financial documentation—such as receipts, invoices, payment evidence, travel settlements, and other Means of Verification (MoVs)—is complete, properly organized, and audit-ready. Manage and process payments while ensuring that all transactions are accurately recorded in QuickBooks, and execute payments through bank transfers in compliance with internal financial procedures and controls.
B. Compliance and Payment Support
Assist in reviewing financial and operational documents prior to payment, reimbursement, and disbursement processing to ensure compliance with approved budgets, and internal procedures requirement. Identify documentation gaps, inconsistencies, or compliance risks and escalate issues as needed.
C. Operational and Logistics Coordination
Provide administrative and logistical support for programme implementation, including travel arrangements, meetings, workshops, field visits, and vendor coordination, ensuring smooth operational delivery across country-level activities.
D. HR and Office Administration
Support HR and office administration processes, including onboarding and offboarding documentation, staff insurance and BPJS coordination, leave and tax-related administrative support, and maintenance of organized staff records.
E. Coordination and Reporting Support
Serve as a coordination point between programme teams, consultants, vendors, and grantees to ensure timely follow-up on documentation, payments, and operational requirements, while maintaining updated trackers and supporting periodic financial and operational reporting.
Qualifications
Bachelor’s degree (S1) in Accounting, Finance, Management, Business Administration, Public Administration, or a related field. Minimum 3 years of relevant experience in finance, administration, operations, or project support, preferably within donor-funded programmes, NGOs, consulting firms, or development projects.
Candidates should demonstrate strong organizational skills, attention to detail, and proficiency in Microsoft Excel and Word. Familiarity with Indonesian administrative and regulatory requirements, including tax documentation (NPWP / PPh 21), BPJS administration, invoice processing, and travel reimbursement procedures, is highly desirable. Good communication skills in Bahasa Indonesia and English, along with the ability to manage multiple tasks accurately and under deadlines, are essential.
This role is open to Indonesian nationals only. Applicants will be reviewed on a rolling basis until the role is filled; interested candidates are encouraged to apply early for consideration.
Background to COAST
Human activities such as harmful fishing practices, coastal habitat conservation, and pollution directly contribute to biodiversity loss and degradation of ocean and coastal ecosystems and ecosystem services. This degradation amplifies coastal populations’ vulnerability, particularly in developing countries already burdened by high poverty, and frequently dependent on fragile ocean and coastal livelihoods such as artisanal fisheries and aquaculture. While the ocean is the primary source of animal protein for billions, climate change raises the stakes and compounds the problems as coastal areas are increasingly exposed to sea level rise, intense storms, marine heatwaves, and ocean acidification, posing existential threats to both marine life and human communities.
DAI recognises the need to address these challenges holistically, integrating targeted interventions to improve both environmental and social systems. Our vision for COAST Facility is “to revolutionise coastal and marine ecosystem management through a pioneering approach that uniquely combines local community empowerment with national reform and global advocacy.” COAST Facility will implement activities in 4 priority countries – Mozambique, Indonesia, Viet Nam and the Philippines - and a demand led Technical Assistance Facility in ODA recipient countries outside these four priority countries.
We propose an integrated methodology founded on five core delivery principles to direct our delivery approach. These principles are appropriate for addressing coastal and ocean challenges effectively; ensuring flexible and innovative solutions; the ability to deliver, manage and maximise impact; and ensure a high standard of programme and activity management tailored to the complexity of COAST. They are a holistic approach, community-centred solutions, collaborative partnerships, legacy and sustainability, and learning and adaptation.
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